Privacy Statement

REKOCHAIN PRIVACY STATEMENT

By clicking a field to accept or checking a box to signify acceptance to this Privacy Statement and then submitting data to the Solution, you consent to having such data transferred to the United States and other Solution operation locations selected by RekoChain, and RekoChain’s authorized service providers as discussed below.

 

Overview

RekoChain, an innovative IT Solution Provider, offers products and services in the business-to-business market sector. As such, when RekoChain collects information about an individual (that is, personal information), it is generally only related to that person’s role at his or her company, and is not related to him/her as a private person or as an individual consumer.

 

This document describes RekoChain’s policy for handling, processing, storing, and otherwise treating personal information submitted to certain Solutions (defined below) and works in conjunction with the agreement between RekoChain and each RekoChain customer by offering further detail regarding such data processing activities. It also provides notice to individual users about the choices available to users and how users can access and update personal information about them. “RekoChain” means RekoChain Inc., its parent companies and affiliates.

 

RekoChain Customers may be referred to as “Buyer” or “Seller” or “Bank” or “Logsitics” throughout this document. Individual users of the Solutions (whether employees of the Buyer or Seller or Banks or Logistics organizations) collectively and individually may be referred to as “you” and “your” throughout this document.

 

CONTENTS

  1. Definitions
  2. Personal Information Data Handling and Privacy
    • Personal Information
    • Use of Personal Information by RekoChain
    • Visibility of Personal Information within a Solution
    • Other Corporate Entities
    • Consent
    • Transfer
    • Correcting Account Information (Exercising Your Right to Access Personal Information)
    • Disclosure by RekoChain to Third Parties
    • Security
    • Data Retention
    • Changes to this Policy
    • Safe Harbor Program
  3. Miscellaneous

 

  1. Definitions

“Solution” means the RekoChain service which includes a link to this Privacy Statement, including:

  1. The RekoChain Network (including the Invoice and PO Automation offerings, RekoChain Network Membership, and the “Supplier Connectivity” offering),

Trading Partner” means an entity with which a Buyer or Seller transacts using the Solution.

 

  1. Personal Information Handling and Privacy
    • Personal Information

“Personal Information” is a person’s name and information associated with his or her personal identity, including attributes designated as Personal Data under the data protection law applicable to your organization’s use of the Solution. Personal Information, such as name, business address, business email, and individually used corporate credit card number, may be required for use of some features of a Solution. If you do not want to provide Personal Information to RekoChain or wish to have RekoChain remove your Personal Information from the Solution, please contact your employer’s RekoChain account administrator to find out if there is an optional way for you to perform the applicable business function without submitting Personal Information.

 

Buyers may have the ability to use the Solution to track which of their Trading Partners have special ownership status (e.g. minority-owned) or meet certain other criteria. If a Seller objects to submitting this summary information to a Buyer via the Solution, please contact the Buyer directly to investigate options.

 

You should submit only publicly available, business contact information. Information submitted to the Solution may not include Sensitive Personal Information unless as the Solutions evolve, some type of Sensitive Personal Information is expressly allowed by RekoChain with regard to a specific aspect of the Solution and is submitted by you only in accordance with the documentation.

 

Business tax identifier should only be placed in the specific fields designated for such use.

 

“Sensitive Personal Information” means government identification numbers or financial account numbers associated with individual persons (e.g. U.S. Social Security numbers, driver’s license numbers, or personal credit card or banking account numbers), and medical records or health care claim information associated with individuals, including claims for payment or reimbursement for any type of medical care for an individual.

 

  • Use of Personal Information by RekoChain

RekoChain will treat Personal Information as confidential (unless you or your account administrator submits it for public view using features of a Solution) and will process the data according to the lawful and technically feasible instructions of the Buyer or Supplier, as applicable within the scope of the Solution and associated services. This statement and the Solution documentation are considered part of such instructions.

 

RekoChain will use Personal Information for the following limited purposes, to: facilitate operation of the Solution and its related services; enhance use of the Solution and its related web pages; perform internal tracking and Solution improvement; enable RekoChain to contact you; process requested transactions through the Solution (including use of templates and document creation); and analyze the volume and history of a company’s Solution usage.

 

Use of Tracking Technologies including Cookies

We gather certain information automatically and store it in log files. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. Some of our Solution areas utilize cookies or similar technology. If you configure your browser to reject cookies from the RekoChain Solutions, you will not be able to access the Solution. Neither RekoChain nor its service providers link the information we gather automatically or that we store in cookies to Personal Information you submit while using the Solution except as necessary to perform web site security, service functionality and usage analytics. RekoChain does not place any third party advertising tracking cookies on your computer during your use of the RekoChain Solutions. The web pages you access when using the RekoChain Solutions do not respond to “do not track” signals sent by your browser. With regard to emails sent from or to a Solution, RekoChain may track the open-rate, click-through rate and/or bounce rate of the messages at the individual level.

 

  • Visibility of Personal Information within a Solution

The RekoChain Solutions help companies make connections to facilitate business. Depending on the Solution, you (or your account administrator) may provide your business contact information to Trading Partners, potential Trading Partners, or to the public via the Solution, if you are serving as a company contact for your business. Please refer to the documentation for the Solution to determine your company contact and company profile visibility options. If you are a Seller on the RekoChain Network, you expressly agree that RekoChain may provide profile and company contact information that you maintain in your Seller profile to your Trading Partners to facilitate your business relationships.

 

 

  • Other Corporate Entities

RekoChain may share Personal Information with our global affiliates, parent, subsidiaries, agents and integrated service providers (“Affiliates”) that cooperate to provide the Solution and related services to you, throughout the world. RekoChain’s Affiliates follow practices no less protective of all users of the Solution than our practices described in this policy, to the extent allowed by applicable law. If RekoChain and/or its Affiliates were to merge with or be acquired by another business entity you should agree that RekoChain may share some or all of your Personal Information with the resulting entity in order to continue to provide the Solution. You will receive notice of such an event (if it occurs) and we will require that the new combined entity follow the practices disclosed in this policy.

 

  • Consent

By submitting Personal Information to the Solution, you are consenting to RekoChain’s collection, processing, storage, and use of that information in accordance with this policy. Before providing Personal Information to the Solution, such as providing a companywide contact for your company or organization, obtain the legal entity’s or individual’s consent for the collection, transfer, processing, and use of that information in accordance with this policy and privacy law applicable to your organization. As a user of the Solution, and subject to the roles you hold and your notification settings, you may be required to receive certain administrative notices from RekoChain but you may opt-out of receiving promotional emails from RekoChain using the opt-out procedures found on any promotional email from RekoChain.

 

  • Transfer

RekoChain Inc., innovative IT Solution Provider, operates all the Solutions from data centers of Microsoft Azure from various locations and, in addition, certain Solutions, upon request, are offered to customers utilizing data centers located in India. As RekoChain adds data centers in other regions, these terms shall apply to RekoChain’s provision of services in such data centers. By submitting data to the Solution, you consent to having such data transferred to Microsoft Azure Cloud and other Solution operation locations selected by RekoChain, and RekoChain’s authorized service providers. RekoChain Affiliates controlling or controlled by RekoChain, Inc. are located inside and outside the European Economic Area. Any transfer of Personal Information from the European Economic Area to RekoChain Affiliates located in countries outside the European Economic Area, which may not provide for an adequate level of data protection within the meaning of the European Data Protection Directive, will be subject to a confirmation by RekoChain that adequate safeguards are in place – a so-called data transfer agreement based on standard contractual clauses, as approved by the European Commission.

In addition, when applicable, RekoChain addresses the legality of transatlantic data transfers from customers in the European Union to RekoChain’s operations in the United States with a data processing agreement, referenced from the RekoChain customer agreement, leveraging the standard contractual clauses, as approved by the European Commission.

 

  • Correcting Account Information (Exercising Your Right to Access Personal Information)

You have a right to access and modify your Personal Information and to delete your Personal Information, subject to constraints identified below. To exercise these rights, RekoChain has procedures to allow you to update Personal Information in a timely manner.

 

In most Solutions, the administrative contact for your company can directly change most contact information by logging on to the Solution and managing your account profile directly. In the RekoChain, each individual user can self-administer his/her own user account details. For certain Solutions, changes may be requested by calling RekoChain customer support.

 

Deletion of your Personal Information may require approval by your employer and may require RekoChain assistance. Some requests to delete data must be made to RekoChain through the administrative contact for your company.

 

RekoChain may refuse to give access to the Solution for legitimate reasons including delinquent payments on the account, a legal dispute, or security concerns. If you are unable to correct, update, or delete your personal information due to the fact that you are no longer an employee of the business that is the account holder, or your account has been terminated, you may contact the RekoChain Privacy Coordinator at the address provided below. In each case, RekoChain will take reasonable measures to accommodate your request or respond in writing with the legal basis for denying the request within thirty (30) days.

 

  • Disclosure by RekoChain to Third Parties

RekoChain does not provide your Personal Information to third parties, except as described elsewhere in this policy and in our contracts with our Customers, unless (1) you (or your account administrator acting on your behalf) request or authorize it; (2) such disclosure is necessary to process transactions or provide services which you have requested (3) RekoChain is compelled to do so by a governmental authority, regulatory body, or under subpoena or similar governmental request or to establish or defend a legal claim; (4) the third party is acting as our agent or sub-contractor in performing services (e.g., RekoChain’s use of a third party telecommunications provider); (5) you designate your Personal Information to be publicly viewable in the Solution; or (6) with regard to Business Partners as described below.

 

RekoChain does not sell Personal Information at all. RekoChain may provide business contact information of Sellers who have company profiles visible on the RekoChain Network Solutions to carefully selected business partners (“Business Partners”) (a) with services integrated to the RekoChain Commerce Cloud, (b) with whom RekoChain is offering complimentary services; or (c) who are participating in a joint marketing effort to Sellers. All companies that act on our behalf or in conjunction with RekoChain in this manner are required to safeguard Personal Information and respect RekoChain opt-out procedures.

 

  • Security

RekoChain uses industry standard security technology and organizational measures to protect Personal Information from unauthorized disclosure. RekoChain takes steps to appropriately safeguard credit card and remittance information using recommended industry encryption methods. RekoChain’s services are designed so that these categories of information can only be viewed from within the Solution. Using role-based features, you can further limit access to only those users who need to see such information. Please see our Security Disclosure for information about the measures RekoChain takes to address the security of the Solution and the protection of your Personal Information.

 

  • Data Retention

RekoChain will retain Personal Information in active databases for varying lengths of time depending upon the specific Solution, type backup logs and files for the duration necessary to comply with legal requirements, resolve disputes, enforce our agreements or for the purposes described in this policy. However, RekoChain makes no commitment to indefinitely store such data. During your subscription to the Solution, you will be able to access your Personal Information for a certain period based on the particular Solution that you purchased and the policies for the Solution.

 

Data and company information will be retained in the records even after the company opts out of the RekoChain Solution. If the Organization that has opted out wishes to purge the information or the data pertaining to it, they need to provide a written communication to that effect to RekoChain Inc.

 

For inquiries, please work with your RekoChain account administrator.

 

  • Changes to this Policy

From time to time RekoChain will need to make changes to this policy. Some of the changes will be in response to changes in applicable laws and regulations. In addition, as RekoChain adds new features and new services to a Solution, RekoChain will continue to handle Personal Information consistently with this policy, but some changes or clarifications may be required.

 

If RekoChain seeks to make a material change to RekoChain’s policy to allow use of Personal Information for a new, legitimate business purpose, RekoChain will document the change to this policy, note the date of the last update at the end of the policy, and send a notice to the administrative contacts on file with RekoChain for each Buyer and Supplier. You are encouraged to check this policy occasionally to stay informed of any changes in our policies and procedures regarding Personal Information. For substantial and material changes to this policy, RekoChain will use reasonable efforts to provide notification to all affected users and suggest that such users review the updated policy.

 

Questions and Dispute Resolution If you have questions about this policy, please send an e-mail to support@RekoChain.com Attn: RekoChain Privacy Coordinator, or send written correspondence to RekoChain Privacy Coordinator Ub.One Building, #08-30, Ubi Avenue 4, Singapore-408830.

 

  1. Miscellaneous

The English version of this policy shall govern in the event of any conflict or substantive translation changes into a non-English language.

 

 

******

RekoChain Privacy Statement v2.0 Jan, 2019

©2018 – 2019 RekoChain Inc., All Rights Reserved